Emergency preparedness at home
Before a disaster:
Emergency Kit: Prepare to be self-sufficient for at least three days by putting together an emergency kit, including:
During a disaster:
If You Are Evacuated
After a disaster:
Unless there is an immediate life-threatening emergency, do not attempt to use the telephone.
Be sure to:
copyright 2024 Sapona Plastics, LLC
Emergency Kit: Prepare to be self-sufficient for at least three days by putting together an emergency kit, including:
- Anti-Bacterial Hand Wipes or Gel
- Batteries
- First Aid Kit
- Flashlight
- Medicines
- Money
- Non-Perishable Food
- Portable Battery-Operated Radio or Television
- Sanitation Supplies
- Seasonal Clothing
- Water
- Conduct practice drills so you and your family know the safe locations in your home for each type of emergency. Decide how and where your family will reunite if separated.
- Choose an out-of-state friend or relative that separated family members can call to report their whereabouts and conditions.
- Learn first aid and CPR from your local Red Cross chapter or other community organizations.
- Learn how to shut off gas, water and electricity in case the lines are damaged.
- Make sure insurance coverage is up-to-date and reflects present property values. Check on flood insurance.
- Compile an inventory of home contents. Take pictures and/or video. Store in a safe place.
- Check chimneys, roofs, walls and foundations for stability. Make sure your house is bolted to its foundation.
- Secure your water heater and major appliances, as well as tall, heavy furniture, hanging plants, picture frames and mirrors (especially those over beds).
- Make arrangements for pets.
- Organize your neighborhood to be self-sufficient after a disaster.
During a disaster:
If You Are Evacuated
- Follow directions of local officials. Carry your disaster supplies kit with you.
- Unplug appliances, turn off electricity, gas, and main water valve. (Safety note: do not attempt to re-light the gas pilot. Call the utility company.)
- If time permits, elevate or move furniture to upper floors.
- Tell someone outside of storm area where you are going.
- Lock home and leave.
- Listen constantly to a battery-powered radio or television.
- Stay inside away from windows, skylights and glass doors.
- If power is lost, turn off major appliances and keep refrigerators and freezers closed.
After a disaster:
Unless there is an immediate life-threatening emergency, do not attempt to use the telephone.
Be sure to:
- Stay calm. Check on neighbors, especially elderly or disabled.
- Turn on your portable radio or television for instructions and news reports. For you own safety, cooperate fully with public safety officials and instructions.
- Use a flashlight to cautiously check for gas and water leaks, broken electrical wiring or sewage lines. If there is damage, turn the utility off at the source. Immediately report gas leaks to your utility company. Check for downed power lines; warn others to stay away.
- Check your home for cracks and damage, including the roof, chimneys and foundation.
- Do not use your vehicle unless there is an emergency. Keep the streets clear for emergency vehicles. If you must drive, watch for downed power lines, flooded streets and highways and undermined roads.
- Take pictures of the damage, both house and contents, for insurance claims.
- When electricity is lost for several hours or days, frozen and refrigerated food may not be safe to eat. Do not re-freeze thawed food. Throw away all food that has been under flood waters, except canned food, but wash and sanitize the cans before opening. All food that cannot be saved should be double-bagged for normal trash disposal or buried at least 2-feet deep.
- Conserve water if your septic system is flooded.
- If your system lost pressure, boil water for 3 minutes before consuming.
- In warm weather, empty water out of birdbaths, tires, flower pots and other containers to limit mosquito larvae growth.
copyright 2024 Sapona Plastics, LLC
Emergency Preparedness at Work - Sapona Plastics
Emergency Action & Business Continuation / Disaster Recovery
I. GENERAL
A. The Director of Human Resources has responsibility for the administration of this program, the assignment of duties, and the effective training of all employees. All Managers and first line Supervisors are responsible for the safety of their employees during an actual emergency and have the authority to make the required decisions.
B. We rely on internet and cell phones for information but these systems may be interrupted during an emergency. A radio, TV, and/or NOAA weather radio will be kept with fresh batteries annually for emergency monitoring.
C. Daily rounds will be made by Supervisors to review any fire safety issues. Findings will be immediately corrected, recorded in the daily logbook, and reviewed at the morning meetings Tuesday through Friday.
D. Evacuation drills will be held every six months according to WI-SAFE-7802 Fire Drill Instructions. These drills are usually announced and occur at shift change so that equipment can continue to be operated. The HR Director will make a record of the drill using form R-SAFE-6038 and file by date. A picture of the employees evacuating and at the meeting point is required also. This document will be reviewed by the safety committee.
E. All employees will be trained on fire prevention, fire safety and use of fire safety equipment, including fire extinguishers twice a year by the HR Director. The training records will be filed by the HR Director and filed by date.
F. In case of an actual emergency the President, VP Manufacturing, Operations Manager or Supervisor will determine whether employees will be evacuated and/or the plant will be closed. Employees will be informed over the intercom when they should evacuate the building.
G. During any actual event evacuation, the employee should PRESS RED STOP on machine and go to nearest exit. Exits are posted on Emergency Exit Maps throughout the plant. Employees should assemble near the light pole in the grassy area between plant and plumbing business, or plant 2 at the corner of the parking lot. The shift inspector is responsible for counting of personnel and informing rescue personnel of any missing persons and last known location.
H. The Emergency Action and Fire Prevention program covers the following anticipated situations:
1. Fire or Explosion
2. Flood or Hurricane
3. Tornado
4. Winter Weather
5. Chemical Spill
6. Threat of Explosion
7. Workplace Violence
8. Nuclear Emergency
9. Earthquake
10. Evacuation Order
11. Power Outage
I. Several systems are cloud based or backed up in the cloud (including main server backup), ADP payroll to ensure employees are paid during disasters, online banking (First Horizon), quality inspection data (GoCanvas), plant production monitoring (Clariprod), Server backup with lists of customers, plant assets, accounting information, etc.
J. The plans here will be periodically reviewed, updated and reviewed after disasters.
K. Emergency training info will posted on the website and incorporated into safety rules and fire drills training.
L. Emergency disaster preparedness activities will be documented in project plans, EHS aspects list, training records, and other relevant documents.
II. FIRE OR EXPLOSION
A. Employees will evacuate the building using the R-A-C-E method.
1. R – Remove all employees
Emergency Exit Maps are posted throughout the plant showing primary and secondary exit routes, as well as all emergency exits and location of fire extinguishers. Employees are to assemble near the light pole in the grassy area between the plant and plumbing
store. Plant 2 employees are to assemble at the far end of the parking lot at the posted sign.
2. A - Alarm
Every employee has the authority to raise the alarm during a fire or explosion. To raise the alarm, pull the alarm pull station at the exit door (additionally, if it is safe, one may pick up any phone and hit PAGE * and say three times “FIRE AT (location). EXIT THE BUILDING.” This alerts employees to PRESS RED STOP on machine and immediately evacuates the building and managers/ supervisors to the location of the fire. The manager/supervisor will call 911 to alert the fire department giving the:
Company name: Sapona Plastics Sapona Plastics (Plant 2)
Company address: 7039 US Hwy 220 S 364 Fernandez Loop
Asheboro, NC 27205 Seagrove, NC 27341
Location of fire: Location of fire in plant Location of fire in plant.
If after office hours and once it is safe, notify a senior manager:
3. C – Close all doors
The last person out of each area, usually the manager/supervisor, should close the door to keep the fire from spreading. All fire doors need to be closed. In case of a fire, the sprinkler system will come on automatically. It is not to be turned off, till fire department gives OK. Contact Dean Lail, Kay Lail or Scott Auman for key.
4. E – Extinguish using fire extinguisher
Designated employees are authorized to use portable fire extinguishers to fight fires. All other employees must evacuate workplace immediately when alarm sounds. If trained, be prepared to use fire extinguisher if the fire appears to be controllable (not over your head) with an extinguisher, until fire department arrives. Fire extinguisher training is offered at least annually to select employees. PASS method:
a. Pull pin
b. Aim at base of fire
c. Squeeze trigger
d. Sweep back and forth
Use of the fire extinguishers will be based on assessment of the risks:
Is the fire too big? Over your head or spread to other materials.
Is the air safe to breathe?
Is the environment too hot or smoky?
Is there a safe evacuation path?
B. AFTER A FIRE
1. Assess damage
2. Cover any exposed stock and equipment with tarps
3. Restore fire protection system
4. Notify insurance company
5. Dry and lubricate affected equipment
6. Evaluate and separate inventory into 3 groups:
Undamaged – can be sold as is
Slightly damaged – can be sorted or repackaged
Badly damaged – unsalvageable.
7. Keep records for insurance company.
8. Notify customers and suppliers of situation.
III. FLOOD OR HURRICANE
A. The President is responsible for monitoring potentially serious weather conditions such as flood or hurricane and initiating appropriate precautions.
B. Possible actions include:
1. Organizing a flood response brigade.
2. Notifying suppliers.
3. Moving critical raw materials to safer area.
4. Assembling tools and supplies.
5. Sealing vulnerable cracks.
6. Board up windows
7. Move critical business records (already a backup offsite.)
8. Move computers to safety, if possible
9. Notify customers.
10. Initiate orderly shutdown.
11. Inspect sprinkler system.
12. Initiate fire watch. (Fire watch personnel must be trained.) May be by remote camera assuming power is still on.
C. After flood or hurricane the President will initiate reopening.
1. Assess damage.
2. Check sprinkler system, broken pipes and unsafe conditions.
3. Initiate salvage and clean up.
4. Dry equipment and lubricate.
5. Make repairs as necessary.
6. Replace building wires that were submerged.
7. Reenergize and restart equipment one at a time.
8. Evaluate and separate inventory into 3 groups:
Undamaged – can be sold as is
Slightly damaged – can be sorted or repackaged
Badly damaged – unsalvageable.
9. Keep records for insurance company.
10. Notify customers and suppliers of situation.
11. Notify insurance company.
12. See additional actions below for collapsed building.
IV. TORNADO or Earthquake
A. The HR Director, President, VP Operations, and Operations Manager, or Supervisor (whichever is present) is responsible for monitoring potentially serious weather conditions such as a tornado and initiating appropriate precautions. Utilize REACT (Randolph Emergency Alert Communication Technology to monitor for severe weather, or NOAA weather radio, or TV.
B. In the event of a tornado sighting in the near vicinity (:
1. Sound alarm on the intercom by pressing PAGE * and saying “TORNADO” and repeating three times.
2. All employees PRESS RED STOP button on machine and go to office restrooms. Plant 2 employees go to breakroom hallway/restrooms.
3. Supervisors are responsible for accounting for all their employees.
4. Remain in safety till Supervisor determines all clear.
5. After office hours, notify 911 and a Senior Manager when it is safe:
C. After a tornado strike:
1. Call 911 to alert fire watch.
2. Disconnect power to affected areas.
3. Check sprinkler system, broken pipes and unsafe conditions.
4. Assess damage.
5. Notify power company of down lines.
6. Initiate salvage and clean up.
7. Dry equipment and lubricate.
8. Make repairs as necessary.
9. Reenergize and restart equipment one at a time.
8. Evaluate and separate inventory into 3 groups:
Undamaged – can be sold as is
Slightly damaged – can be sorted or repackaged
Badly damaged – unsalvageable.
9. Keep records for insurance company.
13. Notify customers and suppliers of situation.
14. Notify insurance company.
15. For a collapsed structure, an incident command system will be established on site. Once the incident command system is established at a collapsed structure, the incident commander maintains accountability for all response personnel at the scene. A safety officer may also be mobilized and report directly to the incident commander. The safety officer is responsible for monitoring and assessing the safety aspects of the responders during the collapsed structure event. The incident commander will:
A. Assume command
B. Assess the situation
C. Implement the emergency management plan
D. Determine response strategies
E. Activate resources as needed
F. Order an evacuation if needed.
G. Oversee all incident response activities
H. Declare that the incident is “over”
16. The following hazards should be considered in order to protect rescue workers and emergency responders when preparing to enter a collapsed structure:
A. Water system breaks that may flood areas
B. Exposure to pathogens from sanitary sewer system breaks
C. Exposed and energized electrical wiring
D. Exposure to airborne smoke and dust
E. Exposure to bloodborne pathogens
F. Exposure to hazardous materials (ammonia, battery acid, leaking fuel, etc.)
G. Propane gas leaks creating flammable and toxic environments
H. Structural instability
I. Insufficient oxygen
J. Confined spaces
K. Slip, trip or fall hazards from holes, protruding rebar, etc.
L. Struck-by hazards from falling objects
M. Fire
N. Struck by heavy equipment such as cranes or excavators
O. Sharp objects such as glass and debris
P. Secondary collapse from aftershock, vibration and explosions
Q. Unfamiliar surroundings
R. Adverse weather conditions
S. Noise from equipment (generators/heavy machines)
T. Workplace violence from robbing and looting
17. General Precautions
A. Only trained personnel should be involved in search and rescue or demolition and cleanup operations.
B. Continue to monitor your local radio or television stations for emergency information.
C. Be aware of possible structural, electrical, or gas-leak hazards.
D. If such hazards are identified, report them to the proper local authorities and/or utility.
E. Do not touch downed overhead lines or objects in contact with downed power lines.
F. Wear proper protective clothing when walking on or near debris, including boots and gloves.
G. Be careful around sharp objects, including nails and broken glass.
H. Use the proper safety precautions when operating generators, chainsaws, or other power tools.
I. Take steps to prevent cold injuries or heat illnesses and dehydration.
J. Avoid contact with wild or stray animals.
V. WINTER WEATHER
A. The HR Director, President or VP Operations is responsible for monitoring potentially serious weather conditions such as winter weather and initiating appropriate actions.
B. The HR Director, President or Operations Manager make the decision to close the plant.
C. In case of severe weather, employees should listen to WKXR radio or WFMY Channel 2 TV to verify plant closing.
D. Once weather allows:
1. Arrange to clear parking lot and de-ice walkways
2. Check the sprinkler system.
3. Check roof for overload or damage.
4. Restart as normal.
VI. CHEMICAL SPILL
A. The President, VP Operations, and Operations Manager are responsible for determining the toxicity of a chemical spill and initiating appropriate actions to minimize any environmental impact.
B. Possible actions to take include:
1. Stop the source of the leak or spill, contain the spill.
2. Avoid contact by wearing appropriate protective equipment.
3. Do not walk through spill.
4. Any sources of ignition should be eliminated.
5. Evacuate all non-trained personnel.
a) To notify employees to evacuate the building, use intercom by pressing PAGE * and saying three times ‘EVACUATE THE BUILDING’.
b) Employees should go to the standard gathering area for evacuations (beside the light pole in the grassy area between the plant and plumbing business; and at far end of parking lot for Plant 2 employees). Remain there till a Supervisor gives the all clear or gives instructions to leave the premises.
6. Contact fire department, dial 911
7. Consult the appropriate MSDS sheet.
8. For small spills collect material into closed containers and clearly label. Discard through a commercial waste handler. Large spills may require professional assistance.
9. Notify the Human Resources Director of the spill. The HR Director will keep a record of all spills.
VII. CALLED IN THREAT
K. If a bomb threat call is received, it must be considered factual.
L. The person receiving the call should try to get as much information as possible from
the caller; such as:
1. Location
2. Time
3. Type of bomb
4. Who and Why
5. Name of person calling, male or female, age, voice quality, background noise, etc.
The person receiving the call should note date and time call received.
M. Notify 911 and a Senior Manager:
N. Evacuate the building. To notify employees to evacuate the building, use intercom by pressing PAGE * and saying three times ‘EVACUATE THE BUILDING’.
Employees should go to the standard gathering area for evacuations (beside the light pole in the grassy area between the plant and plumbing business). Remain there till a Supervisor gives the all clear or gives instructions to leave the premises.
VII. WORKPLACE VIOLENCE
A. Anytime an employee feels threatened or sees someone else being threatened by workplace violence they should immediately remove themselves from the area and contact a Supervisor.
B. The supervisor is responsible for determining the seriousness of the situation and taking appropriate action, such as:
a. Notifying 911 and a senior management one of the following:
b. Evacuating the building. To notify employees to evacuate the building, use intercom by pressing PAGE * and saying three times ‘EVACUATE THE BUILDING’. Employees should go to the standard gathering area for evacuations (beside the light pole in the grassy area between the plant and plumbing business). Remain there till a Supervisor gives the all clear or gives instructions to leave the premises.
VII. Business Continuity
A. In the event of any emergency or disaster customers and suppliers are notified of the issues and actions being taken. This includes immediate, short-term plans and long-term plans as they are determined. Various options to continue operations include restarting at the affected location as soon as possible, transferring jobs from the affected location to the other location if feasible. Partnering with other local molding operations to assure continuation of supply to customer will be utilized as necessary. Every avenue is explored by management to remedy the supply chain issues and the customer is kept informed. Steel molds may survive many types of disaster with cleaning and minor maintenance, but in the event that molds are out of commission due to a disaster, the customer is notified and immediate plans to build new molds with our mold build partners in Asia is discussed and plans are implemented after review and approval from the customer. The mold builds can be expedited, and parts can be produced before the molds are shipped to Sapona to help the customer short term with product needs.
IX. NUCLEAR EMERGENCY
North Carolina has four nuclear power plants that serve the state. A major part of the state’s population lives or works near one of these nuclear plants. Residents near these plants should be aware and prepared in case something were to happen at one of these plants.
The plans define two “emergency planning zones.” One zone covers an area within a 10-mile radius of the plant. This 10-mile area is where people could be harmed by direct radiation exposure. The second zone covers a broader 50-mile radius – where radioactive materials could contaminate water supplies, food crops and livestock.
The closest nuclear plant is Harris at 47 mile radius.
NUCLEAR POWER PLANTS Location Counties in 10-mile Emergency Planning Zone
1. Brunswick Nuclear Plant Safety Information Southport Brunswick, New Hanover
2. Harris Nuclear Plant Safety Information New Hill Wake, Chatham, Harnett, Lee
3. McGuire Nuclear Station Safety Information Huntersville Mecklenburg, Cabarrus, Catawba, Gaston, Lincoln, Iredell
4. Catawba Nuclear Station Safety Information York, SC York SC, Mecklenburg NC
Notification of an emergency will be made by Randolph County through REACT text message, Emergency Broadcast system, social media, warning sirens, television and radio broadcasts and/or emergency vehicle speakers.
During a nuclear release incident it is important to stay away from radioactive material if possible. You can do this many different ways:
1. Prevent exposure by going to a place with no radioactive material, such as indoors.
2. Stop exposure to radioactive material on hair, skin and clothing by washing it off with clean water.
3. Radioactive material that is breathed in or swallowed can be gotten rid of when the material stops giving off radiation or when your body removes it.
X. EVACUATION ORDERS
Upon notice of an evacuation by the state or local government, the plant will be shutdown in an orderly manner if possible, locked and employees given instructions on evacuation routes. ReadyNC.gov, NOAA radio, TV are sources for information in North Carolina regarding evacuations.
XI. POWER OUTAGE
Injury, damage, concurrent damage, cascading disasters such as fire following the event, business interruption, or even increased repair or recovery costs can come from failure to prepare or mitigate. During an outage, phone and internet service is lost typically, however, the fire alarm is cell based. Certain limited activities can continue during a power outage in areas with natural daylight and limited battery powered emergency lights. Payments can be made and received via internet processes offsite. Molding production will not be possible and some machines may be in a damaging cycle state at the point of power outage.
If a power outage is expected:
Critical machinery especially machines that have to be purged like PVC processes will be stopped in advance of the power outage.
Computer software, database programs will be stopped. Initiate backup of critical data if possible.
If the outage is expected to last for days, personnel should be assigned to fire watch shifts.
If outage is related to only one plant, make arrangements if possible to shift activities to the other plant.
Employees will be notified by social media, phone, email, and/or website. If severe weather is the cause, monitor WFMY TV.
Contact customers and suppliers if outage is expected to last several days.
If a power outage happens:
Report outage to senior management and report outage to power company
Duke Energy plant 1, 800-419-6356
REMC plant 2, 1-877-REMC-OFF
If the outage was unexpected it can be helpful to put operational status of critical equipment like chillers, pumps, air compressors and molding machines in the off position, including the breaker to prevent damage when power is restored, or comes back on partially. This can also help to reduce the sudden load on the system. Lights should not be turned off since LED’s are normally low load.
The Supervisor and/or management will make the determination whether to send employees home or to remain in a safe area until power is restored.
Restoration of power – restart plants as normal. Notify management. Notify employees that they should return to work when safe to do so.
Confirm that water supply is safe to drink with water department after extended outage.
XII. Crisis Communications
The need to communicate is immediate when an emergency occurs. Customers will want to know how they will be affected, and regulators and local government officials will need to be notified. Employees and their families will be concerned and want information.
URGENT NOTICE: A prompt warning to employees to evacuate, shelter or lockdown can save lives. A call for help to public emergency services that provides full and accurate information will help the dispatcher send the right responders and equipment.
President and/or HR Director will keep a contact list of management and will handle communications with public, TV/radio/print news, on scene reporters, etc. Backup will be any VP. Messages can be pre-scripted as templates with blanks to be filled in when information is available and tailored to each incident. Pre-scripted messages can be developed, approved by the management team, and stored on a onedrive for quick editing and release when needed. Priorities will be communication with management, employees and families, officials, news media, area residents that may be affected,
VP of Sales will keep a contact list of customers in email, phone, SAP and/or other list.
Purchasing Mgr. will keep a contact list of suppliers in email, phone, SAP and/or other list.
HR Director will keep a contact list of employees and emergency contacts in ADP, SAP, email, phone and/or other list.
VP of Operations will keep a contact list of key plant personnel in email, phone and/or other list.
I. GENERAL
A. The Director of Human Resources has responsibility for the administration of this program, the assignment of duties, and the effective training of all employees. All Managers and first line Supervisors are responsible for the safety of their employees during an actual emergency and have the authority to make the required decisions.
B. We rely on internet and cell phones for information but these systems may be interrupted during an emergency. A radio, TV, and/or NOAA weather radio will be kept with fresh batteries annually for emergency monitoring.
C. Daily rounds will be made by Supervisors to review any fire safety issues. Findings will be immediately corrected, recorded in the daily logbook, and reviewed at the morning meetings Tuesday through Friday.
D. Evacuation drills will be held every six months according to WI-SAFE-7802 Fire Drill Instructions. These drills are usually announced and occur at shift change so that equipment can continue to be operated. The HR Director will make a record of the drill using form R-SAFE-6038 and file by date. A picture of the employees evacuating and at the meeting point is required also. This document will be reviewed by the safety committee.
E. All employees will be trained on fire prevention, fire safety and use of fire safety equipment, including fire extinguishers twice a year by the HR Director. The training records will be filed by the HR Director and filed by date.
F. In case of an actual emergency the President, VP Manufacturing, Operations Manager or Supervisor will determine whether employees will be evacuated and/or the plant will be closed. Employees will be informed over the intercom when they should evacuate the building.
G. During any actual event evacuation, the employee should PRESS RED STOP on machine and go to nearest exit. Exits are posted on Emergency Exit Maps throughout the plant. Employees should assemble near the light pole in the grassy area between plant and plumbing business, or plant 2 at the corner of the parking lot. The shift inspector is responsible for counting of personnel and informing rescue personnel of any missing persons and last known location.
H. The Emergency Action and Fire Prevention program covers the following anticipated situations:
1. Fire or Explosion
2. Flood or Hurricane
3. Tornado
4. Winter Weather
5. Chemical Spill
6. Threat of Explosion
7. Workplace Violence
8. Nuclear Emergency
9. Earthquake
10. Evacuation Order
11. Power Outage
I. Several systems are cloud based or backed up in the cloud (including main server backup), ADP payroll to ensure employees are paid during disasters, online banking (First Horizon), quality inspection data (GoCanvas), plant production monitoring (Clariprod), Server backup with lists of customers, plant assets, accounting information, etc.
J. The plans here will be periodically reviewed, updated and reviewed after disasters.
K. Emergency training info will posted on the website and incorporated into safety rules and fire drills training.
L. Emergency disaster preparedness activities will be documented in project plans, EHS aspects list, training records, and other relevant documents.
II. FIRE OR EXPLOSION
A. Employees will evacuate the building using the R-A-C-E method.
1. R – Remove all employees
Emergency Exit Maps are posted throughout the plant showing primary and secondary exit routes, as well as all emergency exits and location of fire extinguishers. Employees are to assemble near the light pole in the grassy area between the plant and plumbing
store. Plant 2 employees are to assemble at the far end of the parking lot at the posted sign.
2. A - Alarm
Every employee has the authority to raise the alarm during a fire or explosion. To raise the alarm, pull the alarm pull station at the exit door (additionally, if it is safe, one may pick up any phone and hit PAGE * and say three times “FIRE AT (location). EXIT THE BUILDING.” This alerts employees to PRESS RED STOP on machine and immediately evacuates the building and managers/ supervisors to the location of the fire. The manager/supervisor will call 911 to alert the fire department giving the:
Company name: Sapona Plastics Sapona Plastics (Plant 2)
Company address: 7039 US Hwy 220 S 364 Fernandez Loop
Asheboro, NC 27205 Seagrove, NC 27341
Location of fire: Location of fire in plant Location of fire in plant.
If after office hours and once it is safe, notify a senior manager:
3. C – Close all doors
The last person out of each area, usually the manager/supervisor, should close the door to keep the fire from spreading. All fire doors need to be closed. In case of a fire, the sprinkler system will come on automatically. It is not to be turned off, till fire department gives OK. Contact Dean Lail, Kay Lail or Scott Auman for key.
4. E – Extinguish using fire extinguisher
Designated employees are authorized to use portable fire extinguishers to fight fires. All other employees must evacuate workplace immediately when alarm sounds. If trained, be prepared to use fire extinguisher if the fire appears to be controllable (not over your head) with an extinguisher, until fire department arrives. Fire extinguisher training is offered at least annually to select employees. PASS method:
a. Pull pin
b. Aim at base of fire
c. Squeeze trigger
d. Sweep back and forth
Use of the fire extinguishers will be based on assessment of the risks:
Is the fire too big? Over your head or spread to other materials.
Is the air safe to breathe?
Is the environment too hot or smoky?
Is there a safe evacuation path?
B. AFTER A FIRE
1. Assess damage
2. Cover any exposed stock and equipment with tarps
3. Restore fire protection system
4. Notify insurance company
5. Dry and lubricate affected equipment
6. Evaluate and separate inventory into 3 groups:
Undamaged – can be sold as is
Slightly damaged – can be sorted or repackaged
Badly damaged – unsalvageable.
7. Keep records for insurance company.
8. Notify customers and suppliers of situation.
III. FLOOD OR HURRICANE
A. The President is responsible for monitoring potentially serious weather conditions such as flood or hurricane and initiating appropriate precautions.
B. Possible actions include:
1. Organizing a flood response brigade.
2. Notifying suppliers.
3. Moving critical raw materials to safer area.
4. Assembling tools and supplies.
5. Sealing vulnerable cracks.
6. Board up windows
7. Move critical business records (already a backup offsite.)
8. Move computers to safety, if possible
9. Notify customers.
10. Initiate orderly shutdown.
11. Inspect sprinkler system.
12. Initiate fire watch. (Fire watch personnel must be trained.) May be by remote camera assuming power is still on.
C. After flood or hurricane the President will initiate reopening.
1. Assess damage.
2. Check sprinkler system, broken pipes and unsafe conditions.
3. Initiate salvage and clean up.
4. Dry equipment and lubricate.
5. Make repairs as necessary.
6. Replace building wires that were submerged.
7. Reenergize and restart equipment one at a time.
8. Evaluate and separate inventory into 3 groups:
Undamaged – can be sold as is
Slightly damaged – can be sorted or repackaged
Badly damaged – unsalvageable.
9. Keep records for insurance company.
10. Notify customers and suppliers of situation.
11. Notify insurance company.
12. See additional actions below for collapsed building.
IV. TORNADO or Earthquake
A. The HR Director, President, VP Operations, and Operations Manager, or Supervisor (whichever is present) is responsible for monitoring potentially serious weather conditions such as a tornado and initiating appropriate precautions. Utilize REACT (Randolph Emergency Alert Communication Technology to monitor for severe weather, or NOAA weather radio, or TV.
B. In the event of a tornado sighting in the near vicinity (:
1. Sound alarm on the intercom by pressing PAGE * and saying “TORNADO” and repeating three times.
2. All employees PRESS RED STOP button on machine and go to office restrooms. Plant 2 employees go to breakroom hallway/restrooms.
3. Supervisors are responsible for accounting for all their employees.
4. Remain in safety till Supervisor determines all clear.
5. After office hours, notify 911 and a Senior Manager when it is safe:
C. After a tornado strike:
1. Call 911 to alert fire watch.
2. Disconnect power to affected areas.
3. Check sprinkler system, broken pipes and unsafe conditions.
4. Assess damage.
5. Notify power company of down lines.
6. Initiate salvage and clean up.
7. Dry equipment and lubricate.
8. Make repairs as necessary.
9. Reenergize and restart equipment one at a time.
8. Evaluate and separate inventory into 3 groups:
Undamaged – can be sold as is
Slightly damaged – can be sorted or repackaged
Badly damaged – unsalvageable.
9. Keep records for insurance company.
13. Notify customers and suppliers of situation.
14. Notify insurance company.
15. For a collapsed structure, an incident command system will be established on site. Once the incident command system is established at a collapsed structure, the incident commander maintains accountability for all response personnel at the scene. A safety officer may also be mobilized and report directly to the incident commander. The safety officer is responsible for monitoring and assessing the safety aspects of the responders during the collapsed structure event. The incident commander will:
A. Assume command
B. Assess the situation
C. Implement the emergency management plan
D. Determine response strategies
E. Activate resources as needed
F. Order an evacuation if needed.
G. Oversee all incident response activities
H. Declare that the incident is “over”
16. The following hazards should be considered in order to protect rescue workers and emergency responders when preparing to enter a collapsed structure:
A. Water system breaks that may flood areas
B. Exposure to pathogens from sanitary sewer system breaks
C. Exposed and energized electrical wiring
D. Exposure to airborne smoke and dust
E. Exposure to bloodborne pathogens
F. Exposure to hazardous materials (ammonia, battery acid, leaking fuel, etc.)
G. Propane gas leaks creating flammable and toxic environments
H. Structural instability
I. Insufficient oxygen
J. Confined spaces
K. Slip, trip or fall hazards from holes, protruding rebar, etc.
L. Struck-by hazards from falling objects
M. Fire
N. Struck by heavy equipment such as cranes or excavators
O. Sharp objects such as glass and debris
P. Secondary collapse from aftershock, vibration and explosions
Q. Unfamiliar surroundings
R. Adverse weather conditions
S. Noise from equipment (generators/heavy machines)
T. Workplace violence from robbing and looting
17. General Precautions
A. Only trained personnel should be involved in search and rescue or demolition and cleanup operations.
B. Continue to monitor your local radio or television stations for emergency information.
C. Be aware of possible structural, electrical, or gas-leak hazards.
D. If such hazards are identified, report them to the proper local authorities and/or utility.
E. Do not touch downed overhead lines or objects in contact with downed power lines.
F. Wear proper protective clothing when walking on or near debris, including boots and gloves.
G. Be careful around sharp objects, including nails and broken glass.
H. Use the proper safety precautions when operating generators, chainsaws, or other power tools.
I. Take steps to prevent cold injuries or heat illnesses and dehydration.
J. Avoid contact with wild or stray animals.
V. WINTER WEATHER
A. The HR Director, President or VP Operations is responsible for monitoring potentially serious weather conditions such as winter weather and initiating appropriate actions.
B. The HR Director, President or Operations Manager make the decision to close the plant.
C. In case of severe weather, employees should listen to WKXR radio or WFMY Channel 2 TV to verify plant closing.
D. Once weather allows:
1. Arrange to clear parking lot and de-ice walkways
2. Check the sprinkler system.
3. Check roof for overload or damage.
4. Restart as normal.
VI. CHEMICAL SPILL
A. The President, VP Operations, and Operations Manager are responsible for determining the toxicity of a chemical spill and initiating appropriate actions to minimize any environmental impact.
B. Possible actions to take include:
1. Stop the source of the leak or spill, contain the spill.
2. Avoid contact by wearing appropriate protective equipment.
3. Do not walk through spill.
4. Any sources of ignition should be eliminated.
5. Evacuate all non-trained personnel.
a) To notify employees to evacuate the building, use intercom by pressing PAGE * and saying three times ‘EVACUATE THE BUILDING’.
b) Employees should go to the standard gathering area for evacuations (beside the light pole in the grassy area between the plant and plumbing business; and at far end of parking lot for Plant 2 employees). Remain there till a Supervisor gives the all clear or gives instructions to leave the premises.
6. Contact fire department, dial 911
7. Consult the appropriate MSDS sheet.
8. For small spills collect material into closed containers and clearly label. Discard through a commercial waste handler. Large spills may require professional assistance.
9. Notify the Human Resources Director of the spill. The HR Director will keep a record of all spills.
VII. CALLED IN THREAT
K. If a bomb threat call is received, it must be considered factual.
L. The person receiving the call should try to get as much information as possible from
the caller; such as:
1. Location
2. Time
3. Type of bomb
4. Who and Why
5. Name of person calling, male or female, age, voice quality, background noise, etc.
The person receiving the call should note date and time call received.
M. Notify 911 and a Senior Manager:
N. Evacuate the building. To notify employees to evacuate the building, use intercom by pressing PAGE * and saying three times ‘EVACUATE THE BUILDING’.
Employees should go to the standard gathering area for evacuations (beside the light pole in the grassy area between the plant and plumbing business). Remain there till a Supervisor gives the all clear or gives instructions to leave the premises.
VII. WORKPLACE VIOLENCE
A. Anytime an employee feels threatened or sees someone else being threatened by workplace violence they should immediately remove themselves from the area and contact a Supervisor.
B. The supervisor is responsible for determining the seriousness of the situation and taking appropriate action, such as:
a. Notifying 911 and a senior management one of the following:
b. Evacuating the building. To notify employees to evacuate the building, use intercom by pressing PAGE * and saying three times ‘EVACUATE THE BUILDING’. Employees should go to the standard gathering area for evacuations (beside the light pole in the grassy area between the plant and plumbing business). Remain there till a Supervisor gives the all clear or gives instructions to leave the premises.
VII. Business Continuity
A. In the event of any emergency or disaster customers and suppliers are notified of the issues and actions being taken. This includes immediate, short-term plans and long-term plans as they are determined. Various options to continue operations include restarting at the affected location as soon as possible, transferring jobs from the affected location to the other location if feasible. Partnering with other local molding operations to assure continuation of supply to customer will be utilized as necessary. Every avenue is explored by management to remedy the supply chain issues and the customer is kept informed. Steel molds may survive many types of disaster with cleaning and minor maintenance, but in the event that molds are out of commission due to a disaster, the customer is notified and immediate plans to build new molds with our mold build partners in Asia is discussed and plans are implemented after review and approval from the customer. The mold builds can be expedited, and parts can be produced before the molds are shipped to Sapona to help the customer short term with product needs.
IX. NUCLEAR EMERGENCY
North Carolina has four nuclear power plants that serve the state. A major part of the state’s population lives or works near one of these nuclear plants. Residents near these plants should be aware and prepared in case something were to happen at one of these plants.
The plans define two “emergency planning zones.” One zone covers an area within a 10-mile radius of the plant. This 10-mile area is where people could be harmed by direct radiation exposure. The second zone covers a broader 50-mile radius – where radioactive materials could contaminate water supplies, food crops and livestock.
The closest nuclear plant is Harris at 47 mile radius.
NUCLEAR POWER PLANTS Location Counties in 10-mile Emergency Planning Zone
1. Brunswick Nuclear Plant Safety Information Southport Brunswick, New Hanover
2. Harris Nuclear Plant Safety Information New Hill Wake, Chatham, Harnett, Lee
3. McGuire Nuclear Station Safety Information Huntersville Mecklenburg, Cabarrus, Catawba, Gaston, Lincoln, Iredell
4. Catawba Nuclear Station Safety Information York, SC York SC, Mecklenburg NC
Notification of an emergency will be made by Randolph County through REACT text message, Emergency Broadcast system, social media, warning sirens, television and radio broadcasts and/or emergency vehicle speakers.
During a nuclear release incident it is important to stay away from radioactive material if possible. You can do this many different ways:
1. Prevent exposure by going to a place with no radioactive material, such as indoors.
2. Stop exposure to radioactive material on hair, skin and clothing by washing it off with clean water.
3. Radioactive material that is breathed in or swallowed can be gotten rid of when the material stops giving off radiation or when your body removes it.
X. EVACUATION ORDERS
Upon notice of an evacuation by the state or local government, the plant will be shutdown in an orderly manner if possible, locked and employees given instructions on evacuation routes. ReadyNC.gov, NOAA radio, TV are sources for information in North Carolina regarding evacuations.
XI. POWER OUTAGE
Injury, damage, concurrent damage, cascading disasters such as fire following the event, business interruption, or even increased repair or recovery costs can come from failure to prepare or mitigate. During an outage, phone and internet service is lost typically, however, the fire alarm is cell based. Certain limited activities can continue during a power outage in areas with natural daylight and limited battery powered emergency lights. Payments can be made and received via internet processes offsite. Molding production will not be possible and some machines may be in a damaging cycle state at the point of power outage.
If a power outage is expected:
Critical machinery especially machines that have to be purged like PVC processes will be stopped in advance of the power outage.
Computer software, database programs will be stopped. Initiate backup of critical data if possible.
If the outage is expected to last for days, personnel should be assigned to fire watch shifts.
If outage is related to only one plant, make arrangements if possible to shift activities to the other plant.
Employees will be notified by social media, phone, email, and/or website. If severe weather is the cause, monitor WFMY TV.
Contact customers and suppliers if outage is expected to last several days.
If a power outage happens:
Report outage to senior management and report outage to power company
Duke Energy plant 1, 800-419-6356
REMC plant 2, 1-877-REMC-OFF
If the outage was unexpected it can be helpful to put operational status of critical equipment like chillers, pumps, air compressors and molding machines in the off position, including the breaker to prevent damage when power is restored, or comes back on partially. This can also help to reduce the sudden load on the system. Lights should not be turned off since LED’s are normally low load.
The Supervisor and/or management will make the determination whether to send employees home or to remain in a safe area until power is restored.
Restoration of power – restart plants as normal. Notify management. Notify employees that they should return to work when safe to do so.
Confirm that water supply is safe to drink with water department after extended outage.
XII. Crisis Communications
The need to communicate is immediate when an emergency occurs. Customers will want to know how they will be affected, and regulators and local government officials will need to be notified. Employees and their families will be concerned and want information.
URGENT NOTICE: A prompt warning to employees to evacuate, shelter or lockdown can save lives. A call for help to public emergency services that provides full and accurate information will help the dispatcher send the right responders and equipment.
President and/or HR Director will keep a contact list of management and will handle communications with public, TV/radio/print news, on scene reporters, etc. Backup will be any VP. Messages can be pre-scripted as templates with blanks to be filled in when information is available and tailored to each incident. Pre-scripted messages can be developed, approved by the management team, and stored on a onedrive for quick editing and release when needed. Priorities will be communication with management, employees and families, officials, news media, area residents that may be affected,
VP of Sales will keep a contact list of customers in email, phone, SAP and/or other list.
Purchasing Mgr. will keep a contact list of suppliers in email, phone, SAP and/or other list.
HR Director will keep a contact list of employees and emergency contacts in ADP, SAP, email, phone and/or other list.
VP of Operations will keep a contact list of key plant personnel in email, phone and/or other list.
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